Onboarding, promotions, anniversaries and offboarding, triggered by your HRIS and personalized by role and location. Build it once and it runs for every employee.
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Every new hire, promotion and anniversary needs the right message at the right moment. Doing that by hand doesn't scale past a few dozen people.
Start dates, first promotions, five-year anniversaries. Miss one and it shows.
A field tech in Phoenix and an analyst in London get the same onboarding.
You sent the 30-day check-in. You can't tell who read it or who's struggling.
Start dates, promotions and role changes flow in automatically.
Drag in emails, Slack/Teams posts, SMS and surveys on a timeline.
Different content by role, location, team or tenure.
See who engaged at every step and adjust live.
A start date or promotion in your HRIS kicks off the right journey for that person.
Offer letters by SMS, regional targets by work email, all-hands invites in Teams.
See where each person is, what they completed and what's next.
Became a manager? The new manager coaching series starts automatically.
Lay out every step of a rollout or onboarding program on one timeline.
The HRIS knows who reports to whom, so ChangeEngine can send a message about one employee to that employee's manager. No manager lists to build.
| Moment in the HRIS | Who gets the nudge | What it prompts them to do | When it goes |
|---|---|---|---|
| A new hire is added | Their future manager | Prep checklist: equipment, first-week plan, buddy. Name, title and start date filled in | 10 days before start, reminder 2 days before |
| A work anniversary is coming up | Their manager | Send a personal note or shout-out | A few days ahead, so it's never late |
| Someone becomes a manager | The new manager | Join a manager onboarding series | On their promotion date, then weekly |
| A review cycle opens | Managers with direct reports | Complete reviews by the deadline | At launch, then as the deadline nears |
| A required action is still open | Their manager | Follow up on enrollment, training or a policy sign-off | After employee reminders run their course |
| An exit date is set | Their manager | Offboarding steps: access, handover, equipment | The day it lands in the HRIS |
Employees need 7 to 8 repetitions before a process sticks. HR doesn't have the bandwidth to be there each time.Manager nudges carry that repetition, and stop on their own once the action is done.
Jordan's start date syncs from Workday. Their journey branches for Field Ops in Denver, and their manager gets a heads-up before day one.
Someone is joining tomorrow. The team knows.
Milestones and check-ins from offer to day 90.
A leadership series that starts on promotion day.
Celebrations that never miss a date.
A guided series for new tools and skills.
The cheat sheet for every new team lead.
Real programs from ChangeEngine customers. Each one starts here and pulls in the rest of the platform.
Multi-step journeys from offer signed to day 90, with timing you set once.
Branch by role, location or team. Audiences update as people move.
Email, Slack/Teams or SMS, chosen step by step, including personal email before day one.
Prompt the manager before the first day, the first 1:1 and every milestone.
Surveys built into the journey, with answers routed to the manager or HR partner.
New-manager and new-role journeys that start the moment the HRIS changes.
"ChangeEngine has enabled an onboarding communication and engagement plan that engages our new hires and leaders with relevant information at the right time. The automation has saved us valuable time."
"I'm honestly loving how I can automate pretty much everything, from onboarding to offboarding, birthdays and weekly events."
"I can now show leadership what our employee journeys look like, and the platform tracks engagement so we can optimize every touchpoint."
"The platform mirrors our tone perfectly and automates everything, from onboarding to benefits. It feels like we've added a full headcount, but better."
"We partnered to develop campaigns to keep employees engaged. Having a partner like ChangeEngine is imperative to drive success."
"ChangeEngine has been a true game-changer for our organization. We've never been more aligned or efficient in reaching our staff."
Short videos from customers using ChangeEngine every day. Scroll for more.
▶Automated onboarding plus 30, 60 and 90-day check-ins that keep new hires connected well past day one.
▶A pre-start to day-90 journey that guides new hires and managers in parallel to cut early attrition risk.
▶Personalized onboarding from day one to 90, aligning managers and new hires around early engagement.
▶Flexible preboarding and 30/60/90-day journeys that handle varied start dates and build referrals in from day one.
▶Time zone-aware onboarding, personalized by region, role and eligibility.
▶120+ hires across four offices, delivered in local time and triggered by BambooHR.
75+ HRIS and ATS integrations. HR updates the HRIS once and every audience follows, delivered where your people already are, with no new login.
Workday
ADP
BambooHR
UKG
Dayforce
Rippling
HiBob
SAP
Oracle
Paylocity
GustoConnect ChangeEngine to the AI assistant your team already uses, like ChatGPT or Microsoft Copilot, and ask for what you need in plain words. Every action is listed on our MCP page.
See every MCP tool →Comms, journeys, content, recognition and listening, on one data model with one login for your team and none for your employees.
Most companies launch their first journey within 7 to 10 business days.
Yes. We integrate with 75+ HRIS platforms, including Workday, UKG, ADP and BambooHR.
Yes. Personalize by title, region, department and tenure, with different paths for different people.
Onboarding, promotions, manager coaching, anniversaries, change management, offboarding and more.
Yes. Update content, timing or branches at any time with no-code editing.
Yes. Our team works with you on program design and builds the first journeys with you.
No. ChangeEngine reads reporting lines from the HRIS, so a message about one employee can go to that employee's manager automatically.
Yes. Survey Response Alerts send a new hire's answers to their manager or HR partner the moment they submit.
One message, every channel, timed to each person.
One brief, every format, on brand.
Hear the gaps before they become exits.
A branded employee hub in 5 minutes.
Get a 30-minute walkthrough built around your programs, or start a hub yourself right now.
Free to start. No credit card.
