Onboarding is more than just a checklist—it’s about ensuring both the employee and the company feel welcomed, informed, and set up for success from day one. Establishing a strong company culture during onboarding is crucial for engaging and retaining employees, whether they are working in-house or remotely. To help you streamline the process, we’ve curated a selection of design and communication templates to enhance onboarding efficiency and engagement. Effective onboarding not only promotes employee engagement but also significantly contributes to better employee retention and increased productivity.
Design Templates
Give your onboarding materials a professional and consistent look with these branding and visual resources.
Welcome to the Team Zoom Background
Purpose: Provide branded virtual backgrounds for employee meetings.
Why It Matters: Creates a welcoming and professional virtual environment for new hires, helping them feel part of the company's culture. This integration into the company's culture sets expectations and facilitates a smoother transition by aligning them with the organization's norms and collaborative practices from day one.
New Hire Onboarding LinkedIn Cover
Purpose: Professionally designed LinkedIn banners to enhance employee profiles.
Why It Matters: Promotes employer branding and recognizes new hires.
Social Media Kit
Purpose: Includes LinkedIn banners, email signatures, and branding guidelines.
Why It Matters: Helps new hires represent your company online while promoting brand consistency.
Welcome New Team Members TV Display
Purpose: Displays new hires' photos, names, roles, and start dates on office TV screens.
Why It Matters: Encourages the team to welcome new employees and fosters inclusivity.
Onboarding Program Logo (Square and Landscape)
Purpose: Standardized logos for use in onboarding presentations and materials.
Why It Matters: Ensures brand consistency across all onboarding content.
New Hire Swag Kit
Purpose: Provide customized welcome packages, including branded items.
Why It Matters: Creates excitement and a sense of belonging from day one.
Communication Templates
Ensure clarity and consistency across all stages of onboarding with these pre-written communications.
Preboarding Communication Templates
Prepare new hires before their start date with these essential messages.
Post Offer Letter Signing Next Steps
Purpose: Guide new hires on the next steps after signing their offer letter.
Why It Matters: Reduces uncertainty and ensures they complete necessary preboarding tasks.
One Week Until Start Date Reminder
Purpose: Send a reminder email one week before the start date.
Why It Matters: Keeps new hires engaged and ready for their first day.
Preboarding Tech-Ready Reminder
Purpose: Confirm that equipment and systems for new hires are ready.
Why It Matters: Avoids technical delays, allowing new hires to be productive from day one.
New Hire Preboarding Checklist
Purpose: Provide a detailed employee onboarding checklist of required forms, hire paperwork, and documents. This checklist is an essential tool for new hires, aiding in their integration into the workplace by outlining the administrative tasks and orientation activities necessary during the onboarding process.
Why It Matters: Ensures no critical steps are missed before onboarding begins.
First Day Communication Templates
Make new hires feel welcomed and prepared on their first day.
Welcome to New Hire Communication
Purpose: Send a warm message to new employees on their first day using a new employee onboarding template to structure the welcome message.
Why It Matters: Sets a positive tone and reinforces excitement about joining the team, ensuring a smooth onboarding process.
New Hire Intro to Team Communication
Purpose: Introduce the new hire to the team, including background information.
Why It Matters: Encourages early connections and team collaboration.
Role Resource Communication Templates
Provide new hires with the essential resources they need to succeed in their roles.
Compliance Training Communication
Purpose: Outline required training related to workplace policies and safety.
Why It Matters: Ensures legal and organizational compliance from the start.
Benefits and Payroll Info Communication
Purpose: Provide detailed information about benefits and payroll setup.
Why It Matters: Helps new hires make informed decisions about their compensation and benefits.
New Hire Onboarding FAQ
Purpose: Address common questions about the employee onboarding process and complement the employee handbook.
Why It Matters: Reduces confusion and improves the onboarding experience.
Early Integration Communication Templates
Encourage team bonding and early engagement with these messages.
First Week Check-In Communication
Purpose: Ensure new hire's are adjusting to the job and address any concerns.
Why It Matters: Identifies potential challenges early and provides necessary support. Early check-ins help create an engaged employee by fostering early engagement, which positively impacts overall business performance and reduces turnover.
Welcome Lunch Communication
Purpose: Organize an informal lunch to help new hires meet their colleagues.
Why It Matters: Strengthens team connections and fosters a welcoming culture.
Referral Program Communication
Purpose: Encourage employees to refer potential hires by offering incentives.
Why It Matters: Keeps new hires engaged while helping grow your talent pool.
Long-Term Engagement Communication Templates
Support new hires beyond their first few weeks with ongoing engagement and feedback.
30 Day Check-In Communication
Purpose: Follow up with new hires after one month to discuss progress and review the completion of onboarding tasks.
Why It Matters: Helps new employees stay on track and feel supported in their role.
60 Day Check-In Communication
Purpose: Assess how new hires are adjusting after two months.
Why It Matters: Ensures employees are receiving the resources they need to succeed.
90 Day Check-In Communication
Purpose: Reflect on achievements and set future goals after three months.
Why It Matters: Reinforces alignment with company objectives and encourages retention.
1-Year Work Anniversary Communication
Purpose: Celebrate employees' first anniversary with the company.
Why It Matters: Recognizes contributions and strengthens employee engagement.
Onboarding Survey Communication
Purpose: Gather feedback on the onboarding experience and provide onboarding tips for future improvements.
Why It Matters: Identifies areas for improvement to enhance future onboarding experiences.
Glassdoor Review Communication
Purpose: Encourage employees to share their onboarding experience online.
Why It Matters: Builds employer brand reputation through authentic reviews.
Why Use These Templates?
Onboarding templates will help streamline the onboarding process, ensuring consistency and efficiency at every stage. By using these resources, you can:
- Save time and reduce onboarding inconsistencies.
- Create a professional, structured onboarding experience.
- Set up new hires for long-term success.
- Help new hires understand the company mission and align their efforts with organizational goals.
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